EXECUTIVE ASSISTANT, CIVIC SIGNALS

The Civic Signals Project is seeking an Executive Assistant for co-director Eli Pariser. 

Civic Signals is a community of designers, builders and thinkers. We share research, inspiration and visions of public-friendly physical and online spaces to help create a better digital environment for everyone. In 2020 we will conduct and launch more foundational research, share stories about what works in some exciting and innovative ways, and organize a highly unusual gathering in the heart of Silicon Valley. You can learn more about it at Civicsignals.io

By taking this position, you will be added to the staff at the National Conference for Citizenship and work closely with their team but all tasks would be supporting the Civic Signals Project. 

NCoC is a congressionally chartered organization dedicated to strengthening civic life in America. We pursue our mission through a nationwide network of partners involved in a cutting-edge civic health initiative and our cross-sector conferences. At the core of our joint efforts is the belief that every person has the ability to help their community and country thrive. NCoC is based in Washington, DC, but this position is in Brooklyn, NY.

Responsibilities:

  • Provide professional, confidential and administrative support to co-director
    • Schedule all meetings and calls (when calls feature other departments, work with various assistants to coordinate schedules to accommodate)
    • Manage standing meetings and maintain complete control over calendars¬†
    • Manage preparation for internal and external appointments including conference calls and circulating schedules/ agendas
    • Various personal tasks on an as-needed basis¬†
  • Operational assistance with the Civic Signals project:
    • Submit monthly expense reports and track receipts
    • Book travel and accommodations
    • Coordinate group meetings and events
    • Assist with managing workflow
    • Assist with special projects where necessary (secondary research, event planning, etc)
    • Support the compilation for information for grants and partners
    • Manage meeting follow-up (including taking notes in certain meetings and making sure all attendees are aware of and complete necessary next steps)

Background + Qualifications:

  • New York City based 
  • College graduate with minimum 2 years experience in administrative assistance, project management, nonprofit, government, or philanthropy. 
  • Demonstrate a strong interest in thea field(s) of civic technology, urban planning, or community-building

People who are a good fit for this position are…

  • Extremely fast-moving and detail-oriented.
  • Clear and personable written and verbal communicators.
  • Skilled with cloud-based office technology (Google Docs and Sheets, Gmail, Zoom, etc.)
  • Passionate for Civic Signals’ mission and purpose and able to communicate this passion to others
  • Self-starters with excellent organization skills; able to anticipate needs and be proactive
  • Able to prioritize what’s most important.
  • Great team-mates and collaborators. 
  • Honest, principled, and ethical.
  • Ambitious for the work, and willing to work hard to achieve it. 

Salary Range and Benefits: $55,000-$75,000 depending on experience. NCoC provides a nurturing work environment and generous benefits for our employees.

Location: Fort Greene, Brooklyn, NY

To apply: Send a cover letter and resume to eli@ncoc.org. Please include the position title in the subject of your email. Please no telephone calls or additional emails.

At NCoC, we value excellence, creativity, and initiative. We are an equal opportunity employer and an Employer of National Service. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Please let us know if you have served in one of these programs. NCoC is based in Washington, DC.

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